How it works
Expenses begin with authorization. Every spending request has a configurable workflow: from employee to manager, from manager to management. With automatic thresholds and classification by type. No more lost emails or informal authorizations.
Budgets are under control. Expense monitoring dashboards that show spent/remaining in real time. When an expense risks exceeding the budget, the system warns before it’s too late. With projections and trends to plan better.
Invoices match automatically. Automatic import of documents from filesystem or SFTP. AI reads the content and suggests the corresponding contract or order. The operator confirms or corrects with one click. What used to require hours of manual work now takes seconds.
Suppliers are registered and monitored. Complete registry with tax data, contacts, payment history. Dashboard showing top suppliers by revenue. Batch import to manage hundreds of suppliers without typing.
How it’s built
Architecture
Modular system based on PHP/Laravel with Oracle database. AI engine for automatic document matching based on embeddings and semantic search. Automatic import from filesystem, SFTP or email for documents.
Configurability
Customizable authorization workflows by amount and expense type. Configurable budget thresholds by cost center and category. Expense classification templates adaptable to your accounting procedures.
Available integrations
- Document systems for file import
- Accounting systems for registration export
- Corporate ERPs for supplier and contract synchronization
Integrated artificial intelligence
AI analyzes invoice text and automatically finds the corresponding contract or order. Works even when data doesn’t match perfectly: recognizes synonyms, abbreviations, different codes. Semantic search on archived documents to quickly find contracts and attachments.
Audit and compliance
Complete cycle tracking: from authorization request to payment. Change history for every document. Configurable exports for audits and controls. Document preservation with complete metadata.
Available as package product (complete ready-to-use solution) or as custom development to integrate with your accounting systems, ERPs and internal procedures.
See also
- InnovaReporting - Advanced dashboards for expense control and supplier performance
- InnovaBpm - Custom workflows for authorizations and spending processes
- Artificial Intelligence - Semantic matching and document search